# Record work that actually happened

*Whose job: finance. You should see the work is on the ledger with its cost and who funded it.*

## What you are doing

You are recording work that actually happened: what was done, where, what it cost, and who paid for it.

It is usually whoever takes the docket — a works coordinator, a finance officer, sometimes the engineer. It is the step most councils skip in year one and regret in year three, because it is the only thing that turns a forecast into a record and an acquittal into a query rather than an archaeology project.

## What PaveKeep does with it

The work, against the road it happened on, with its cost and its funding split — and where it applies, the agreement or disaster declaration it was done under.

That chain is what an acquittal asks for: this work, on this road, under this declaration, funded from these sources. Funding that does not add up to the cost is REPORTED as unallocated rather than absorbed, because a silent remainder is how these records stop being trustworthy.

## What it will not do

- **The method** — Recording a job does not re-score the road. Condition comes from a survey, and a road that was resurfaced last month goes on showing its last surveyed condition until somebody looks at it again. That is correct: the ledger records what was done, not what it achieved.
- **The product** — A completed work and the programme that predicted it are not yet linked. You can see what was planned and what was done; the product does not yet tell you which planned item a given job satisfied.
- **Your role** — Recording work is its own capability, separate from condition and from the programme — because the person with the dockets is usually not the engineer.
- **Your subscription** — The works ledger is a module. Without it the network, condition and programme all still work; what you lose is the record of what happened.

## How you know it worked

**Before:** a network, and a job that has been done.

**Do:** record the work, with its cost and funding.

**After:** the work on the ledger against its road, with any unallocated amount stated rather than hidden.

**If it was wrong**, delete the record and enter it again. A ledger entry is a statement about the world, and correcting one is ordinary.

**Hand to:** finance, at acquittal. What they need is the funding split and the declaration reference — which is why both are on the record rather than in an email.

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**If it went in wrong:** this step can be undone, and the undoing stays on the record rather than erasing what happened.

[← Produce the documents you have to file](/how-it-works/documents-file) · [Come back next year →](/how-it-works/annual-refresh) · [All 13 steps](/how-it-works)

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Source: https://pavekeep.com.au/how-it-works/ledger-record · PaveKeep · derived content